Operations Assistant - Prestigious Law Firm (Central London)
Salary: Competitive + Excellent Benefits
Hours: Monday - Friday (full-time)
Contract Type: Permanent
A leading international law firm is seeking a proactive and highly organised Operations Assistant to join their London office. Representing a firm known for its excellence, innovation, and collaborative culture, this is a fantastic opportunity to support the Facilities & Office Services Manager and the Head of Facilities in delivering first-class operational support across the business.
The Role:
As Operations Assistant, you will play a key role in ensuring the smooth running of the London office, supporting day-to-day operations. You'll be involved in a wide range of responsibilities across facilities, office services, health & safety, and vendor management.
Key Responsibilities:
- Support day-to-day office operations, including facilities upkeep, supply ordering, and vendor coordination.
- Assist with onboarding/offboarding of service providers, ensuring all documentation and requirements are met.
- Help plan and coordinate office relocations, working with IT and other internal teams.
- Monitor and manage office assets (e.g. furniture, appliances, plants), including service and maintenance scheduling.
- Conduct regular checks for Health & Safety and Fire compliance; maintain updated records.
- Coordinate staff training for Health & Safety, Fire Safety, and First Aid; manage related documentation.
- Assist with budget tracking and cost control; monitor departmental purchasing activity.
- Maintain and update internal resources, including the team's intranet page.
- Manage team calendars and schedules; organise meetings and follow up on action items.
- Support access control processes across multiple office locations.
- Help implement and maintain departmental policies and procedures.
About You:
- Previous experience in a law firm environment
- Strong operational awareness and a hands-on, solutions-focused approach.
- Excellent communication skills and the ability to work with stakeholders at all levels.
- Calm under pressure, with strong multitasking and prioritisation skills.
- A collaborative team player with a high level of discretion and professionalism.
Reward:
- Competitive salary
- Join a firm that values empathy, clarity, and collaboration.
- Enjoy a hybrid working model (60/40 office/remote).
- Be part of a supportive and inclusive workplace culture.
- Private medical and dental insurance
- Professional development and training opportunities
- Social, well-being, and networking initiatives
Application Process:
To apply for this role, please submit your CV. Due to the high volume of applications, only shortlisted candidates will be contacted. If you do not receive a response within 72 hours, please assume your application has not been successful.
We look forward to hearing from you!
Ryder Reid Legal is a recruitment specialist, connecting legal talent with leading law firms in London and globally for nearly 30 years.
