HR Admin/Assistant

  • Job Reference: JO0000003639
  • Date Posted: 3 November 2022
  • Recruiter: Ryder Reid Legal
  • Location: City of London, London
  • Salary: On Application
  • Sector: HR
  • Job Type: Permanent
  • Work Hours: Full Time

Job Description

Our well-known and global law firm client has an exciting opportunity for an experienced HR Assistant/Administrator to join their London office on a full-time permanent basis. Working under the Head of HR you will be helping deliver effective, professional and smart solutions that have a positive impact on the firm's people.

Key duties will include:

    • Recruitment & Selection including providing interview support and liaising with recruitment agencies and updating the recruitment portal
    • Accurately prepare first drafts of employment contracts when requested
    • Arrange welcome packs and emails for new joiners to support their onboarding
    • Be responsible for updating accurately all HR systems
    • Update all memberships and practising certificates
    • Monitor probation periods for new employees and maintain diary dates
    • Co-ordinate leavers and exit interviews and produce all types of reference requests on demand
    • Work with HR Manager on annual performance appraisal process and job descriptions
    • Assist HR Manager with the annual compensation and salary review process ensuring strict confidentiality at all times
    • Assist HR Manager with research required in relation to employee benefits and salary benchmark data across the legal sector
    • Assist with the maintenance of accurate records for family friendly leave, sickness absence leave, holiday and business travel leave
    • Deal with policy or procedural queries from employees in a timely manner ensuring advice provided is in line with agreed Firm policies
    • Produce and maintain up to date organisation charts
    • Producing monthly headcount reports and other ad hoc reports as required
    • Keeping up to date FAQs to respond to queries as well as Decision logs to inform future best practice.
    • Payroll administration
    • Assist Office Manager and Operations team on an ad hoc basis

Skills and Abilities:

Candidates will need to demonstrate a high level of effectiveness in each of the following skills and abilities:

  • Excellent attention to detail and accuracy
  • Communicate clearly and effectively, both verbally and in writing, with people at all levels of the organisation; this will include the production of high quality correspondence
  • Excellent time management & organisational skills
  • Work independently and as a team member (in an office environment or remotely from time to time)
  • Tact and diplomacy to deal with confidential matters
  • Manage a complex and demanding workload and priorities tasks and projects to meet work standards and personal performance targets;
  • Use and update online systems accurately, including the intranet, databases, word documents, and spreadsheets
  • Participate in continuously improving services through critically evaluating systems of work, promoting new ideas and actively developing service improvements; and
  • Work in a flexible manner and respond to changing circumstances and emergency situation; this require a willingness to occasionally work outside normal working hours/days when requested
  • Have a genuine interest in developing own IT skills

IT Skills:

Essential: Microsoft Windows operating systems (Windows 7)

Microsoft Word, Powerpoint, Excel and Outlook 2010

The ideal candidate will possess 1-2 years' experience in a smaller law firm within HR or an administrative role. You must have excellent communication skills and experience liaising with senior stakeholders. You must have experience drafting and putting together contracts and offer letters.

If you meet the above criteria, then please contact Ryder Reid Legal today for a confidential discussion.