HR Manager

  • Job Reference: JO0000001844
  • Date Posted: 23 March 2021
  • Recruiter: Ryder Reid Legal
  • Location: City of London, London
  • Salary: On Application
  • Sector: HR, Office / Practice Management
  • Job Type: Permanent
  • Work Hours: Full Time

Job Description

A leading global law firm is looking to recruit a Human Resources Manager for their London office. The Human Resources Manager ensures the delivery of dedicated, hands-on Human Resources services to the London office. Operating in a fast-paced and changing environment, this role requires a sound understanding of HR issues and best practices, extensive employment law knowledge, excellent client service and communication skills with the ability to proactively develop and implement HR solutions aligned with the business needs of the office and firm.

Reporting to the Director of HR for EMEA, the HR Manager works with London office lawyers and staff at all levels and cultivates strong working relationships to partner with key stakeholders in practice groups and departments. The HR Manager has two direct reports and some administrative support from the team HR Assistant, collaborates with other members of the broader HR and Talent teams as required. This professional will also work with the payroll provider, external employment and immigration counsel, recruitment agencies and other vendors to support the London HR function.

Essential job functions:

Recruitment and hiring

  • Oversee sourcing, interviewing and hiring processes for business services professionals, including
  • paralegals, and certain legal positions.
  • Monitor and obtain all required approvals for any recruiting activity and observe cost-effective recruiting
  • including sourcing candidates directly through online job postings and networking.
  • Ensure conflicts clearances and relevant verifications are obtained for all new hires, and that all service
  • providers have agreed to Dechert terms and conditions.
  • Advise team and managers on effective recruiting and interviewing techniques.
  • Oversee orientation and on-boarding processes to integrate all London hires.
  • Oversee preparation of offer letters, contracts and visa applications, ensuring consistent, lawfully
  • compliant processes for all London personnel.

Personnel administration

  • Draft HR documentation to be in compliance with best practices and legislation, ensuring required notices
  • and records are organised and up-to-date.
  • Manage on-boarding and off-boarding processes for all joiners and leavers, including orientation
  • probationary period reviews and exit interviews, ensuring all items for payroll are
  • documented and processed correctly.
  • Ensure that timesheets, overtime, annual leave and other time off data are processed accurately and
  • to the external payroll provider on time each month.
  • Oversee data entry into the Workday Human Resources Information System and other trackers,
  • confirming worker data, transactions and movements are recorded accurately.
  • Ensure visa dates and work authorisations are tracked and remain current.
  • Employee relations
  • Advise on employee relations matters and participate in review, disciplinary and termination meetings with
  • managers, lawyers and business services professionals, ensuring actions and outcomes are properly
  • documented.
  • Oversee handling of flexible working requests, leaves of absence, grievances and disciplinary matters to
  • ensure appropriate procedures are followed, deadlines are met and actions and outcomes are properly
  • documented.
  • Consult internal resources and outside counsel to monitor risk and ensure compliance.
  • Coordinate London business services staff performance evaluations and compensation reviews in
  • collaboration with the broader HR team.

Learning and development

  • Advise London managers and provide training on policies and best practices.
  • Organise and/or deliver training to London employees on HR and benefits topics.
  • Share knowledge with the broader HR team as appropriate or required.
  • Oversee ongoing learning and development of two direct reports.

Remuneration

  • Ensure all salary, bonus and other remuneration data is fully approved, communicated to appropriate
  • and individuals, and transmitted to the payroll provider.
  • Offer guidance and recommendations on salary and bonus questions in line with the firm's evaluation and
  • compensation guidelines.
  • In collaboration with members of the HR and Talent team, assess job descriptions, requirements and
  • compensation levels for business services professionals.

Benefits and pensions

  • Develop a solid understanding of current London office health and welfare benefits and pensions,
  • including private medical and dental, group life and income protection.
  • Collaborate with members of the broader HR team to review benefit offerings and recommend products,
  • rate reviews and provider or plan changes.
  • Ensure continued compliance with automatic pension enrolment procedures and accurate monitoring of
  • opt-in, opt-out and contribution changes.
  • Communicate benefits information and coordinate annual open enrolment; monitor participation and costs
  • of insurance products and prepare data for annual renewals.

The ideal candidate for the HR Manager role will be degree-educated, and ideally CIPD qualified. You will have experience at manager level in a generalist HR role in a law firm, excellent communication skills, the ability to work under pressure, and a proactive, responsive disposition. You will be able to build and maintain effective relationships at all levels and manage expectations within a diverse client group.