Legal Secretary - Frankfurt

  • Job Reference: 0508
  • Date Posted: 12 November 2020
  • Recruiter: Ryder Reid Legal
  • Location: Frankfurt am Main, Hessen
  • Salary: On Application
  • Sector: Secretarial
  • Job Type: Permanent
  • Work Hours: Full Time

Job Description

A leading international law firm with stunning offices, is seeking a skilled Legal Secretary/ PA to join the firm's Frankfurt office on a permanent basis. The successful Legal Secretary/ PA will be responsible for providing high-level secretarial and administrative support to a mix of Partners and Associates.

Duties for this Legal Secretary/ PA role will include but are not limited to;

  • Calendar and monitor court dates, and ensure compliance with deadlines
  • Prepare pleadings (independently and after dictation)
  • Correspond as appropriate with clients, courts and authorities
  • Collect, examine, and organize evidence and other legal documents for attorney review and case preparation
  • Research regulations, laws and legal articles to assist with the preparation of reports, case files, and legal advice
  • In cooperation with other secretarial team members and staff, provide periodic supplemental coverage during absences of colleagues
  • Maintain the day-to-day diary management for lawyers; schedule meetings, arrange business itineraries, and coordinate travel arrangements
  • As and when required, sort and read incoming emails and documents from clients for lawyers in their absence, and handle appropriately for necessary action
  • Compose general correspondence, documents, memos, faxes, reports, PowerPoint presentations, as well as other Firm communications from various sources
  • Proofread final drafts for accuracy and clarity, and ensure deadlines are met
  • Establish and maintain organized filing and records systems, both in hard copy and in electronic format
  • Enter designated lawyers' time on a daily basis, and help ensure that all time entries are finalised with the Accounting Department by month-end deadlines
  • Facilitate the client billing process for designated lawyers, which includes liaising with billing coordinators as needed
  • In cooperation with the Accounting Department, assist in processing reimbursement requests for out of pocket expenses, submit invoices for payment, and cheques to be drawn to appropriate client/matter numbers
  • Undertake ad hoc secretarial or administrative duties as requested

This firm is famed for its exceptional treatment of staff and is proud of its staff retention. The ideal Legal Secretary/ PA should have a flexible attitude towards overtime, and must have solid secretarial experience gained with a noted UK or US law firm. You should be fluent in both English and German. You must have great typing/advanced IT and organisations skills and the ability to use your own initiative. If you are interested in this fantastic Legal Secretary/ PA opportunity please contact Ryder Reid today.