Legal Secretary (Media)

  • Job Reference: JO0000003576
  • Date Posted: 14 September 2022
  • Recruiter: Ryder Reid Legal
  • Location: City of London, London
  • Salary: On Application
  • Sector: Other Legal
  • Job Type: Permanent
  • Work Hours: Full Time

Job Description

My client is a dynamic, collaborative, and commercial law firm with a global presence based in central London in lovely offices and surroundings are currently recruiting for a Legal Secretary to work in their Media Team.

The successful candidate will provide high-quality and efficient Legal Secretarial support to six fee earners within the Media team.

Duties and Responsibilities

  • Diary management of fee-earners as required, using own initiative to arrange meetings and
  • conference calls
  • Checking of fee-earner e-mails as required in their absence, responding where able
  • Booking video/conference calls, meeting rooms and required refreshments, and making lunch
  • and dinner reservations.
  • Making simple travel arrangements as required e.g. booking train tickets and collating
  • Itineraries.
  • Handling telephone enquiries in a professional and polite manner, taking accurate messages
  • and following up on any agreed actions.
  • Documents/Correspondence*:
  • Only those which are not mandated for production/collation by DPD or of a length that are typed by individual fee-earners.
  • Managing the workflow to DPD, Reprographics etc. as required; proactively taking steps to

ensure work is returned within required timescales

  • Amending and formatting agreements/documents as required
  • Carrying out PDF to Word conversions and vice versa
  • Collating all indexing on legal documentation and setting up files as necessary
  • Production of short, less complex PowerPoint presentations as required
  • Proof-reading of all documents to ensure the delivery of work of the highest quality
  • Any general correspondence as may be required from time to time
  • Support of other functions/activities:
  • Insertion of business contact cards into Outlook and InterAction
  • Processing fee-earner expenses on Chrome River in a timely manner
  • Liaison with Business Development, Marketing, Events and Finance Teams

Knowledge, skills, and experience

  • Previous experience of working within a busy corporate environment is essential
  • Excellent client care skills - the ability to deal with queries from internal and external clients in professional and polite manner.
  • Excellent organisational skills - the ability to take responsibility for own tasks and prioritise
  • work in a calm and efficient manner
  • Demonstrate flexibility/adaptability in meeting internal and external clients' demands - in both
  • the nature of the work undertaken and working additional hours as required to complete the
  • task(s)
  • Reliable with a strong work ethic and a 'can-do' approach
  • High levels of IT literacy in Microsoft Word, Outlook, Excel and PowerPoint (although more complex and/or lengthy documents are likely to be undertaken by others in dedicated roles)
  • Highly developed administrative skills with the ability to multi-task under pressure.